Attention all passengers: Thank you for choosing InterWorks for your professional journey! We understand that you have a choice when it comes to the company you work for, so we appreciate you voyaging through life with us! Of course, we also understand that while you’re here, you will require some necessary stopovers in your journey – things like vacations, family leave, scheduled holidays and just plain old days off.
When you’re ready to book a break for any reason, this section will contain all the info you need to know to ensure you make the most of your time. Please note that we do encourage you to take time off! While we enjoy our time with you, it’s important to balance your work and personal lives. We’re here to support you in that regard however we can.
Though we like to stay busy at InterWorks, there are select blackout days where InterWorks offices are closed and all InterWorks employees have automatic paid time off. Of course, if you want to SAY that you are working during these holidays to avoid uncomfortable political debates with that one unruly uncle of yours, we won’t say a word. Do note that holidays may differ from region to region.
Vacation time, sick leave, and personal days all fall under Paid Time Off (PTO) at InterWorks. Your PTO pay is based on your pay rate in effect when your PTO is used and does not include bonuses or other special forms of compensation.
Your PTO account is managed and tracked in MOAS, our Time Entry System, where you can make requests and keep track of your available PTO. Please remember that there are busy times here at IW and your request for PTO may need to be adjusted given work circumstances and customer demand. It’s always best to make PTO requests as far in advance as possible. We are generally flexible with PTO arrangements, and you should never hesitate to ask about time off when you need it.
You are entitled to a base of 35 working days paid holiday per annum. This is formed from the national holidays in the UK and the balance as PTO. Note that if there are eight national holidays in the UK, then you will have an additional 27 elective PTO days (216 hours if you work full time) to use throughout the calendar year between 1 January and 31 December. Taking holiday of more than two weeks will only be approved in exceptional circumstances.
Interworks and the UK government encourages you to take a minimum of 20 days (160 hours in MOAS) of PTO per year. If you take less than 160 hours in a calendar year, you will forfeit the number of PTO hours you didn’t use up to 160 hours, as required by law. We don’t want that to happen, so please make sure you take your time off!
On the 1st of January, up to 40 hours of unused PTO will automatically be carried over and may be used anytime during the following year. At the end of the previous year, if you have a PTO balance of more than 40 hours, you will receive a payout on your December paycheck, less any PTO hours that may have been forfeited. The following examples demonstrate three different scenarios that could occur. If you have any questions, please contact hr@.
Example #1 – Simple Carryover
2023 Carryover 0 hrs
1/1/24 Balance 216 hrs
PTO Used in 2024 200 hrs (which is more than 160 hrs, so no hours will be forfeited)
31/12/24 Balance 16 hrs (amount carried over)
Example #2 – Carryover and Payout
2023 Carryover 36 hrs
1/1/24 Balance 252 hrs
PTO Used in 2024 204 hrs (> 160 hrs, so no hours will be forfeited)
31/12/24 Balance 48 hrs
1/1/25 Carryover 40 hrs
Dec PTO Payout 8 hours
Example #3 – Forfeiture, Carryover, and Payout
2023 Carryover 28 hrs
1/1/24 Balance 244 hrs
PTO Used in 2024 156 hrs (< 160 hrs, so 4 hrs will be forfeited)
31/12/24 Balance 88 hrs
1/1/25 Carryover 40 hrs
Dec PTO Payout 44 hrs
We want to be as flexible and accommodating as possible. You can go into the negative of PTO hours, if needed. Just keep in mind, if you leave InterWorks with a negative PTO accrued balance, you will need to reimburse the company per the following section, PTO Payout at Separation.
Accrued and unused PTO will be prorated from the 1st of January and paid on your final paycheck. If the prorated PTO balance is negative, you will be expected to reimburse the company for the amount equal to your negative PTO balance. This can be handled by deducting from your final paycheck or can be paid via a personal check addressed to InterWorks.
During your first six months you will be entitled to Statutory Sick Pay for any period of absence due to sickness or injury subject to meeting the required qualifying conditions. After six months you will receive 70% of your base pay for up to 90 days of qualifying sick leave.
You are not entitled to SSP if you’re away from work because any of the following apply:
You can’t claim Statutory Sick Pay for any period of illness that starts during the same time you’re entitled to Statutory Maternity Pay or Maternity Allowance.
InterWorks likes to celebrate … a lot. We especially like to celebrate YOU. On your birthday, you may be surprised by a card and a treat. Come on, let us spoil you a little! We also like to celebrate your InterWorks “Anniversary Date.” This is the first day you report to work or the first day that you were paid by InterWorks as an employee. Certain benefits and other employment matters here are based on your Anniversary Date, so there’s especially cause to celebrate this event each year.
Life happens, and there are several instances where traditional PTO structures don’t quite apply. We’ve tried to cover the big life events that require different leave guidelines, and you’ll find those listed below.
You will be entitled to the first eight weeks of Maternity Leave at full pay. After that, you will be entitled to Statutory Maternity Pay (SMP) strictly in accordance with the rules of the Department of Work and Pensions Scheme. Eligible employees can take up to 52 weeks of maternity leave. The first 26 weeks are known as “Ordinary Maternity Leave.” The last 26 weeks are known as “Additional Maternity Leave.” The earliest that leave can be taken is 11 weeks before the expected week of childbirth, unless the baby is born early. Employees must take at least two weeks after the birth. SMP for eligible employees can be paid for up to 39 weeks. This will be paid at a rate of £184.03 or 90% of your average weekly earnings (whichever is lower) for the remaining 33 weeks of this type of leave. (2024 to 2025 rate).
SMP is paid in the same way as your wages (for example monthly or weekly). Tax and National Insurance will be deducted.
You will be entitled to a maximum of two weeks paternity leave at full pay immediately following the birth of your baby. Any further paid leave required following the birth of your baby must be taken from your annual holiday entitlement, which should be submitted and approved in the usual way.
If you require unpaid leave due to family commitments, then you must give the company a minimum of 21 days’ notice. A maximum of 13 weeks can be taken over a period of five years with a maximum amount of four weeks allowed in any one year. (Please note: This only applies for a child born on or after 15th December 2001).
In the event of certain serious circumstances, e.g. bereavement, the Company provides a maximum of three days of paid leave.
In the event of a family crisis concerning a dependent of an employee (i.e. a partner, child or parent of the employee, or someone who lives with the employee as part of their family), they are entitled to take a reasonable period of unpaid time off work to deal with the crisis and/or make any necessary longer term arrangements.
Journeys are better when they’re done together! Because we like hanging around together and having fun, you’ll be invited to various optional events throughout the year. There are also events that may be part of your job – things like lunch and learns, conferences and webinars. Here is the rundown on each of these event types.
We generally have a holiday party, a picnic, and we’ve done trips to the zoo, camping trips, cycling events and lots of other fun outings in the past. Some may include invitations for your family to attend, as well. While we love to have as many people as we can at these events, they are all optional, and you do not have to be there as part of your job.
If we need you to be at an event for work, your manager will clearly let you know that it is a work requirement. Sometimes, you may be asked to attend a conference or a meeting off-site or out of town. While the conference or meeting may be considered a work-related activity, any activities you choose to participate in outside of the regular business of the event are also optional and not part of your job. Because these events and gatherings are options and voluntary on your part, nothing that happens at the event will be considered to have occurred “at work.” That means InterWorks won’t be liable for any accident, injury or other incident that occurs. And, since we’re all adults here, you are responsible for your own behaviour and actions at these events.
Please be aware of how your behaviour reflects upon InterWorks. In cases where alcohol is available or served, please be responsible and considerate to your coworkers and their families who may also be there. Even though an event may not be work-related, your actions or behaviour at a holiday party, for example, can adversely affect your employment. To be able to work here at InterWorks, we need you to acknowledge and agree that your participation in the above-described events is voluntary and not a mandated part of your job, and to agree that you will not seek to hold InterWorks liable or responsible for any accident, injury, illness or other occurrence at such event. We’ll assume you agree if you keep showing up to work.